By combining the latest in scanning technology with a deep understanding of Virginia's regulatory landscape, we aim to set a new standard in public sector record management.
Processing On-site or at our facility
Fully Digitized PDF/a with OCR
Compliant with the Library of Virginia Guidelines
Clear, Up Front Pricing
Digitizing a large number of paper records doesn't have to be a challenge. We specialize in pre-processing, scanning, and structuring government records for digital preservation. You provide access to the records, and we handle everything else.
High-quality scanning for oversized records like maps and blueprints
Careful processing of delicate historical documents
Efficient management of large-scale digitization projects
Superior optical character recognition for clear, searchable text
You tell us your digitization objectives and requirements
Choose between secure item pickup or on-site digitization.
We index a sample of your records to tailor metadata and structures, providing quality control samples for your approval.
Refine metadata and sorting to meet your specific needs.
Receive files on external hard drives, including an archival M-Disc rated to last 500+ years.
Secure, online records repository for easy access.
Physical records can be returned upon request.
Comprehensive Record Management Solutions
Automatically identify records containing personally identifiable information.
Ensure critical records are safeguarded with our disaster recovery solutions.
Centralized document repository for long-term record security.
Automatically sort, tag, and index your records for easy retrieval.
The time required for document digitization varies depending on the volume and complexity of the records. Typically, small to medium-sized projects (up to 100,000 pages) can be completed within 2 weeks.
Yes, you can keep your physical records. Our digitization process doesn't destroy original documents. After digitization, we'll return all physical records to you in their original condition.
We primarily use PDF/A format for digitized documents, as it's widely supported and ideal for long-term archival. However, we can also provide other formats such as TIFF or JPEG, depending on your specific needs and systems.
Our quality control process includes:
Ready to transform your agency's records management? Contact us for a personalized consultation and discover how our services can benefit your agency.